Policies & Procedures

RULES, POLICIES AND PROCEDURES

Nerdanatix LLC operates on a "Creator-First" philosophy.

The Site and all of its text, graphics, user interfaces, photographs, logos, trademarks and computer code (collectively, “Content”), including but not limited to the design, structure, selection and arrangement, and expression and its protected by all copyrights, patents, trademarks, service marks, trade names and all other intellectual property rights therein (“Intellectual Property”), are owned or controlled by Image, our licensors, and certain other third parties. All right, title, and interest in and to the Content and Intellectual Property available via the Site is the property of Image, our licensors, or certain other third parties, and is protected by U.S. and international copyright, trademark, trade dress, patent, and/or other Intellectual Property and unfair competition rights and laws to the fullest extent possible.

Third-Party Services. We are not responsible for third parties or their content, advertisements, apps, or sites (“Third-Party Services”). For instance, portions of the Site may be integrated into or linked to third-party sites, platforms, and apps that we do not control. Similarly, we may make available to you, on or via our Site, third-party content or services that we do not control. This may include the ability to register or sign in to our Sites using Facebook Connect or other third-party tools, and to post content on third-party sites and services using their plug-ins made available on our Sites. This may also include links on the Site that lead to www.nerdanatix.net; we take no responsibility for Third-party Services.

In using the Site, you must respect the Intellectual Property and rights of others and Nerdanatix. Your unauthorized use of Content may violate the rights of others and applicable laws and may result in your civil and criminal liability.

You may not “scrape,” or use any “robot,” “bot,” “spider,” or other automatic program, or equivalent manual method, to access, reproduce, copy, or acquire the Content or the expression on the Site.

You also agree that, in using the Site, you: (i) will not monitor, gather, copy, or distribute the Content.

Purchase & Refund Policies

To ensure the stability of our platform and fair payment for our artists:

All Sales are Final: Once a digital comic is purchased, it cannot be returned or refunded. Because digital content is delivered instantly, it is considered "consumed" upon purchase.

Sales Tax: All listed prices are inclusive of applicable Texas state and local sales tax (8.25%).

Nerdanatix Convention: All badge and ticket purchases are non-refundable and non-transferable to any other Nerdanatix event. Nerdanatix LLC reserves the right to modify the Refund, Transfer, and Resale Policy at any time without notice.

ID Match Requirement: The name on your digital ticket or badge must match a valid government-issued or school-issued photo ID. * Verification: Nerdanatix LLC also reserves the right to request ID for picking up physical credentials at live events.

Fraud Removal: Any attempt to forge or duplicate digital tickets will result in being removed from the convention without a refund.

Nerdanatix LLC is committed to providing a safe, inclusive, and welcoming environment for everyone—regardless of gender, sexual orientation, disability, physical appearance, body size, race, or religion.

Anti-Harassment & Conduct Policy

The definition of Harassment includes, but is not limited to:

Verbal offensive comments or "hate speech."

Deliberate intimidation, stalking, or following.

Harassing photography or recording (always ask for consent first).

Sustained disruption of booth activities or presentations.

Unwelcome physical contact or sexual attention.

Advocating for, or encouraging, any of the above behaviors.

Any form of physical aggression or assault will result in the immediate removal of the offending party without refund. Violators will be permanently expelled from all Nerdanatix platforms and barred from all future Nerdanatix events.

Staff Authority: Nerdanatix LLC staff and security have final authority over all conduct disputes.

Law Enforcement: We reserve the right to involve local law enforcement in cases of physical aggression or illegal behavior.

For other forms of harassment (including verbal disruption or boundary violations), you will, within reason, receive only one warning from Nerdanatix LLC staff or security. Further offenses will result in your immediate removal from the event without refund and potential bans from all future Nerdanatix events.

Sexual Harassment Policy

Nerdanatix LLC maintains a zero-tolerance policy regarding sexual harassment. Sexual harassment is defined as "unwelcome sexual advances, requests for sexual favors, and other verbal or physical actions of a sexual nature. Sexual harassment may take different forms, including but not limited to:

Verbal: Unwelcomed comments, sexual jokes, suggestive remarks, or requests for sexual favors. This includes requests for dates.

Physical: Unwelcome touching, hugging, kissing, brushing up against, cornering, groping, or any other intentional bodily contact of a sexual nature.

Non-Verbal: Displaying or sharing sexually explicit images, drawings, whistling at, notes, texts, social media posts, or other forms of communication that are sexual in nature and offensive.

"Cosplay is Not Consent": Any harassment directed at cosplayers based on their attire or character choice.

Legal Action: As appropriate and at the offended party’s discretion, a report may also be filed with local authorities. Sexual Harassment and Sexual Assault are legal distinctions that are outside the scope of Nerdanatix LLC to decide and will be left to the authorities to take appropriate actions.

If you feel that you are being harassed or witness harassment, please report it to Nerdanatix staff or security immediately. DO NOT personally confront the aggressor or post on social media before reporting. Please get in touch with our team to resolve the issue as quickly and effectively as possible. Our security team is adequately equipped to handle these situations.

Cosplay Policy

Cosplay is a vital and enjoyable aspect of anime culture, and we love to see it at Nerdanatix events! However, our top priority is ensuring that all participants are safe. If you plan to cosplay or bring a cosplay prop, you must adhere to the following rules:

Appropriate Attire

Costumes must be appropriate for public settings. Fully nude or body paint (while naked) is strictly prohibited. Please remember that we will have attendees under 18; all costumes must maintain a level of coverage appropriate for a general audience.

No costumes that are offensive or intended to harass, provoke, or intimidate will be allowed. This includes any costumes or apparel associated with Nazis or organized hate groups. Anyone wearing such attire will be denied entry or removed immediately without a refund.

Feet must be covered at all times. Shoes, flip-flops, or other foot coverings must be worn. No bare feet will be allowed in the Nerdanatix event space.

Cosplay Props

Nerdanatix LLC enforces a strict no-firearm policy for the entire duration of the event. This will be strictly enforced. Cosplay props will be allowed only if they cannot be mistaken for real weapons.

Projectile weapons (including airsoft or gel blasters), sharpened metal-bladed weapons, or explosives are strictly prohibited.

All props are subject to inspection. If a prop is deemed unsafe or too realistic, it must be removed from the event space immediately. For any prop modeled after a firearm, the owner must be able to prove that nothing can shoot from the weapon. This includes establishing that the chamber/barrel is plugged, disabled, or non-functional.

Exhibitors

All exhibitors must comply with all local, state, and federal laws. Event Management will not be held liable for any breaches of law by exhibitors, nor for any losses, injury, or damage to exhibitors or their personal property. By participating, all exhibitors agree to hold blameless Nerdanatix LLC, its management, staff members, and workers against:

Loss, damage, or theft of property.

Expenses, claims, or legal actions arising from personal injury.

Actions arising from any property damage or loss due to the exhibitor’s participation in the event.

Exhibitors should take reasonable measures to protect their items before they leave their booths and are responsible for their own security during show hours. Nerdanatix will not be responsible for any issues arising from an unmanned booth during show hours. Booths must remain intact and manned throughout the convention hours and may not be dismantled before the convention closes without authorization from Nerdanatix.

Nerdanatix will not provide or maintain insurance coverage for exhibitors' persons or property; it is their sole responsibility to obtain insurance to cover any losses.

State tax is the responsibility of the artist/vendor to collect in accordance with state laws, and Nerdanatix will not be responsible for any artist/vendor that fails to comply with those rules and regulations.

Nerdanatix does not endorse any exhibitor’s merchandise, exhibits, views, beliefs, or actions. All merchandise sold at Nerdanatix is strictly between exhibitors and attendees; Nerdanatix is not a party to, and is not responsible for, any transactions between them.

Any adult materials must be kept out of sight of the table, unless they are bagged or covered so that minors cannot view or open them. Exhibitors agree not to sell any adult materials to minors. Violating this rule is grounds for immediate dismissal from the show without a refund, and any participation in events hosted by the show's management will be revoked.

No exhibit may block or interfere with other exhibits or aisle space. Any damage caused to the building or its furnishings by the Artist/Exhibitor is the sole responsibility of the Artist/Exhibitor.

No Vaping Pen, Vape, Tobacco, or Alcohol is allowed on the premises unless purchased through the venue.

No on-site sales or promotions for online or off-site sales of any guns, authentic or replica.

Abandoned Property: Any property not removed from the venue that has not been claimed within forty-eight (48) hours following the end of the event will be considered abandoned by the Exhibitor.

Real firearms are not allowed at Nerdanatix. This includes those attendees who maintain a Texas Weapons Carry License or a similar permit from another state. Nerdanatix security, venue security, and local law enforcement officials will treat anything that looks like a real weapon as a weapon. Attendees who choose to ignore this policy will be removed from the convention and will have their membership revoked without refund.

No outside food or beverages allowed unless purchased from a Nerdanatix vendor. If Nerdanatix staff or security believe you have brought outside food or drink into the venue, you will be asked to leave and will be allowed to return without the items.

Nerdanatix reserves the right to change, amend, and add to the rules and regulations of the show at any time. If our new rules prevent you from selling your core product, you will be notified and refunded in full.

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RULES, POLICIES AND PROCEDURES